U.S. Department of Transportation. Federal Motor Carrier Safety Administration

HOW TO ORDER FILE EXTRACTS
  1. Print the MCMIS View File Extract Order FormFile Extract Order Form. [Opens in New Window]
  2. Follow the instructions below to fill out the form.
  3. Mail your check/money order and order form to:

    Department of Transportation
    Federal Motor Carrier Safety Administration
    Office of Registration and Safety Information
    FMCSA Data Dissemination Program
    1200 New Jersey Ave., SE, W65-206
    Washington, DC 20590
Order Form Instructions

  1. Select File Extract & Format
    Place an "X" in the box corresponding to the File Extract(s) you wish to order.
    This order form may be used to order:
  • Census File
  • Crash File
  • Inspection File
When ordering a Crash File Extract, please specify the year or years you wish included in the space provided (up to three years may be chosen). Currently, FHWA State-reported crash data are available from years 1989 to present. If you do not indicate which year(s) should be included, the CD-ROM will contain the most recent calendar year available.

When ordering an Inspection File Extract, please specify the year you want extracted. (Inspection File Extracts are only available one year per extract.) If you do not indicate which year you want, the CD-ROM will contain the most recent calendar year available.

When ordering a Census File Extract, you do not need to specify a year.

  1. Provide Your Mailing Address
    In the space provided, tell us where to send the output. Be sure to include the name and telephone number (including area code) of a person we can contact should we have questions about your order.
  1. Calculate Cost
    1. Enter the costs for each file extract ordered.
    2. Add the costs of the extracts to determine the total cost of your order.
    3. Enter the total cost in the box labeled "Amount of Check."
    A check/money order for the total cost of the order must accompany your order form. Make the check/money order payable to:

    DOT/FMCSA-Office of Registration and Safety Information FMCSA- Data Dissemination

    Do not send cash!
  1. Send Order Form & Check
    Mail your completed order form and check/money order to:

    Department of Transportation
    Federal Motor Carrier Safety Administration
    Office of Registration and Safety Information

    FMCSA Data Dissemination Program
    1200 New Jersey Ave., SE, W65-206
    Washington, DC 20590


    Allow four to six weeks for delivery of the extract.
HOW TO ORDER A COMPANY SAFETY PROFILE | Top

Ordering a CSP online [Opens in a new window]

If you would like to order a hardcopy CSP, follow the directions below.
  1. Print the MCMIS View CSP Order FormCSP Order Form. [Opens in a new window]
  2. Follow the instructions below to fill out the form.
  3. Mail your check/money order and order form to:

    Department of Transportation
    Federal Motor Carrier Safety Administration
    Office of Registration and Safety Information
    FMCSA Data Dissemination Program
    1200 New Jersey Ave., SE, W65-206
    Washington, DC 20590
Order Form Instructions
  1. Specify Company Information
    In the space provided, enter the full name and complete address of the company to be profiled. The company’s USDOT number and/or MC (ICC) number are requested, and will help us to process your order accurately.

    If you wish to order more than one Company Saftey Profile (CSP), provide complete information for all additional companies on separate sheets of paper.

    *Note: CSPs are available to the public under the Freedom of Information Act (FOIA). However, certain information in the CSP, namely Driver Data, contains private information that is not covered by FOIA and will not be included in a CSP that is disseminated to the public. Of course, a company may have access to its own Driver Data. For this reason, Driver Data will only be released to those who are registered as authorized recipients of that information.
  1. Provide Your Mailing Address
    In the space provided, tell us where to send the CSP. Be sure to include the name and telephone number (including area code) of a person we can contact should we have questions about your order.
  1. Calculate Cost
    CSPs cost $27.50 each. See Price List. [Opens in a New Window]) You may, however, discount the total cost of your order by:
    1. 15% when ordering 2-6 CSPs
    2. 20% when ordering 7-12 CSPs
    3. 25% when ordering 13 or more CSPs
    To be eligible for the discount, all CSPs ordered must be shipped at the same time and to a single location.

    You may also order subscriptions with this form. Reports will be sent out on a yearly basis (once a month) for $330.00, quarterly for $110.00, and semi-annually for $55.00. There is no discount on subscriptions.

    Determine the total cost of your order by following these steps:
    1. Multiply the number of CSPs ordered times $27.50.
    2. Enter the result in the "Initial Cost" box.
    3. If you are ordering:
      1. 1 CSP, enter "0" in the "Discount" box.
      2. 2-6 CSPs, multiply "Initial Cost" by 0.15; enter the result in the "Discount" box.
      3. 7-12 CSPs, multiply "Initial Cost" by 0.20; enter the result in the "Discount" box.
      4. 13 or more CSPs, multiply "Initial Cost" by 0.25; enter the result in the "Discount" box.

    Subtract "Discount" from "Initial Cost"; enter the result in the "Amount of Check" box. A check/money order for the final cost must accompany your order form. Make the check or money order payable to: DOT/FMCSA-Office of Registration and Safety Information FMCSA- Data Dissemination
    Select the medium on which you wish to receive the CSP by placing an "X" in the appropriate box. CSPs are available on the following media:

    • Printed report.
    • CD-ROM (Compact Disk-Read Only Memory)
    • E-mail (the email message will include a link for downloading the report).
    If you choose e-mail, use the space provided to tell us your e-mail address.
  1. Send Order Form & Check
    Mail your completed order form and check/money order to:

    Department of Transportation
    Federal Motor Carrier Safety Administration
    Office of Registration and Safety Information

    FMCSA Data Dissemination Program
    1200 New Jersey Ave., SE, W65-206
    Washington, DC 20590


    Allow four to six weeks for delivery of the CSP.
HOW TO ORDER A PERSONALIZED REPORT | Top
  1. Print the MCMIS View Personalized Order Form Personalized Report Order Form. [Opens in New Window]
  2. Follow the instructions below to fill out the form.
  3. Mail your check/money order and order form to:

    Department of Transportation
    Federal Motor Carrier Safety Administration
    Office of Registration and Safety Information
    FMCSA Data Dissemination Program
    1200 New Jersey Ave., SE, W65-206
    Washington, DC 20590
Order Form Instructions
  1. Select Report Type
    1. Indicate the type of Personalized Report you wish to order. To select the report type desired, mark an "X" in the appropriate box. Mark only one box.
      1. If you select the Personalized Crash Report or Inspection Report, specify the calendar year(s) to be covered by the report. Currently, FHWA State-reported crashes are available for the years 1989 - present. If you do not specify a year, the report will cover the most recent calendar years available.
      2. If you choose the Personalized Census Report, you do not need to specify a year.
      3. If you select the Personalized Inspection Report, specify the calendar year to be covered by the report (only one year can be specified). Currently, Inspection data is available dating back to 1989. If you do not specify a year, the report will cover the most recent calendar year available.


    1. Select Additional Data Elements
      The core elements always provided in Personalized Reports are listed below.

      If you wish, you may include up to four additional data elements in your report. Select additional elements for Personalized Census Reports from the Census File Elements, for Personalized Crash Reports from the State-Reported Crash File Elements, and for Personalized Inspection Reports from the Inspection File Elements.
      Note: All links in the above paragraph open in a new window.

      Write the names of any additional elements you select in the spaces provided in Section A of the order form.  
Data elements always provided in:
Personalized Census Personalized Inspections Personalized Crash
USDOT Number USDOT Number USDOT Number
MC/ICC Docket Number MC/ICC Docket Number Carrier Name
Carrier Name (Legal & DBA) Carrier Name Street (Physical)
Carrier Street (Mailing) Carrier Street (Mailing) Carrier City (Physical)
Carrier City (Mailing) Carrier City (Mailing) Carrier State (Physical)
Carrier State (Mailing) Carrier State (Mailing) Carrier ZIP Code (Physical)
Carrier ZIP Code (Mailing) Carrier ZIP Code (Mailing) Crash Date & Time
  Violation Part Number Crash Street
  Violation Section Number Crash City  
    Crash State  
    Total Killed  
    Total Injured  
    Tow-away Crash (1989-present)
     

  1. Describe Companies, Crashes, or Inspections to be included
    In the space provided describe which companies, crashes, or inspections should be included in your report.

    For example, do you want all companies in the MCMIS Census File or only companies in the state of Maryland? All crashes reported in 1994, or only crashes that occurred in Texas during 1994?

    You must base your description on data available in the MCMIS Census File (in the case of a Personalized Census Report), or the State-Reported Crash File (from 1989 to the present.) For example, you cannot ask for a Personalized Census Report covering all vehicles that are the color "yellow" because color data are not available in the Census File. You can, however, ask for a report covering all carriers operating one hundred or more vehicles, since fleet size is one of the data elements in the Census File.

    In describing the companies, or crashes, you wish to include, you may use up to four Census File Elements.
    In describing the crashes you wish to include, you may use up to four Crash File Elements.
    In describing the Inspections you wish to include, you may use up to four Inspection File Elements.
    Note: All links in the above paragraph open in a new window

    In the following examples, the words in bold are data elements or their values.

    For example: "Include all companies located in the State of Maryland," or "Include all private companies whose current safety rating is conditional," or "Include all crashes which occurred in Texas during daylight where the driver appeared to have been drinking."

  1. How The Companies, Crashes, or Inspections Should Be Sorted
    Sorting refers to the order in which companies/crashes/inspections will be displayed in your report. By placing an "X" in the appropriate box, you may select the standard sort format or specify your own format.

    Standard Sort Format: Companies/Crashes are grouped by state and listed alphabetically by company name within each state.

    Other Format: If you choose to specify your own sort format, describe how the companies/crashes should be sorted in the space provided. You may use up to four data elements from the MCMIS Census File or State-Reported Crash File in your description. The following examples illustrate how the order in which you list these elements affects the appearance of the report. The words in bold are data elements.
If you write in Section C:
"Sort the carriers by company classification, state, and Company legal name."

Then your report will look similar to this:
  NAME STATE
AUTHORIZED-FOR-HIRE ACE TRUCKING
DAVIS TRUCKING
ABLE TRUCKING
SMITH TRUCKING
ALEX TRUCKING
BUBBAS'S TRUCKING
NORTH TRUCKING
ALABAMA
ALABAMA
ARKANSAS
ARKANSAS
CALIFORNIA
CALIFORNIA
CALIFORNIA
EXEMPT-FOR-HIRE ABC TRUCKING
THOMAS TRUCKING
GRAVES TRUCKING
YOUNG TRUCKING
A&E TRUCKING
B&D TRUCKING
L&M TRUCKING
ALABAMA
ALABAMA
ARKANSAS
ARKANSAS
CALIFORNIA
CALIFORNIA
CALIFORNIA
If you write In Section C:
"Sort the companies by State, company classification, and company legal name."

Then your report will look similar to this:
CARRIER NAME CARRIER CLASSIFICATION STATE
ACE TRUCKING AUTHORIZED-FOR-HIRE ALABAMA
DAVIS TRUCKING AUTHORIZED-FOR-HIRE ALABAMA
ABC TRUCKING EXEMPT-FOR-HIRE ARKANSAS
THOMAS TRUCKING EXEMPT-FOR-HIRE ARKANSAS
ABLE TRUCKING AUTHORIZED-FOR-HIRE ARKANSAS
SMITH TRUCKING AUTHORIZED-FOR-HIRE ARKANSAS
GRAVES TRUCKING EXEMPT-FOR-HIRE ARKANSAS
YOUNG TRUCKING EXEMPT-FOR-HIRE ARKANSAS
B&D TRUCKING EXEMPT-FOR-HIRE CALIFORNIA
A&E TRUCKING EXEMPT-FOR-HIRE CALIFORNIA
L&M TRUCKING EXEMPT-FOR-HIRE CALIFORNIA
  1. Provide Your Mailing Address
    In the space provided, tell us where to send the report.

    Be sure to include the name and telephone number (including area code) of a person we can contact should we have questions about your order.
  1. Send Order Form & Check
    The cost of a Personalized Census Report is $33.00, a Personalized Crash Report is $33.00, and a Personalized Inspection Report is $100.00. A check/money order for that amount must be mailed with the order form.
    Mail your completed order form and check/money order to:

    Department of Transportation
    Federal Motor Carrier Safety Administration
    Office of Registration and Safety Information
    FMCSA Data Dissemination Program
    1200 New Jersey Ave., SE, W65-206
    Washington, DC 20590


    Allow four to six weeks for delivery of the report.
HOW TO ORDER A COUNT REPORT | Top
  1. Print the MCMIS View Count Order Form Count Report Order Form. [Opens in New Window]
  2. Follow the instructions below to fill out the form.
  3. Mail your check/money order and order form to:

    Department of Transportation
    Federal Motor Carrier Safety Administration
    Office of Registration and Safety Information
    FMCSA Data Dissemination Program
    1200 New Jersey Ave., SE, W65-206
    Washington, DC 20590


    Order Form Instructions
    1. Select Report Type

      Indicate the type of Count Report you wish to order:
      • Census Count Report
      • Crash Count Report
      • Inspection Count

    2. To select the report type desired, mark an "X" in the appropriate box. Mark only one box.

      1. If you select the Crash Count Report, specify the calendar year(s) to be covered by the report. (You may choose up to three years in a single Crash Count Report.) Currently, FHWA State-reported crashes are available from years 1989 to present. If you do not specify a year, the report will cover only the most recent calendar years available.
      2. If you select the Inspection Count Report, please indicate the year you want the report to cover. (Only one year may be selected for the Inspection Count Report.) If you do not specify a year to be covered, you will receive the most recent available year.
      3. If you chose a Census Count Report, you do not need to specify a year.

    1. Describe Companies, Crashes, or Inspections
      In the space provided, describe which companies, crashes, or inspections should be included in your report.

      For example, do you want all companies in the MCMIS Census File, or only companies in the State of Illinois? All crashes reported in 1994, or only crashes that occurred in Maine during 1994?

      You must base your description on data available in the MCMIS Census File (when ordering a Census Count Report), or the State-Reported Crash File (from years 1989 to present). For example, you cannot ask for a Census Count Report covering all vehicles that are the color "yellow" because color data are not available in the Census File. You can, however, ask for a report covering all carriers operating one hundred or more vehicles, since fleet size is one of the data elements in the Census File. The data elements for each of the reports can be found by following the links below.

      In describing the companies/crashes you wish to include, you may use up to four Census File Elements.
      In describing the crashes you wish to include, you may use up to four Crash File Elements.
      In describing the Inspections you wish to include, you may use up to four Inspection File Elements.
      Note: All links in the above paragraph open in a new window]

      In the following examples, the words in bold are data elements or their values.

      You write In Section B: "Include all companies located in the State of Maryland," or "Include all private companies whose current safety rating is conditional," or "Include all crashes which occurred in Texas during daylight where the driver appeared to have been drinking."

    1. Provide Your Mailing Address
      In the space provided, tell us where to send the report.

      Be sure to include the name and telephone number (including area code) of a person we can contact should we have questions about your order.


    2. Send Order Form & Check
      The cost of a Census count report is $12.00. The cost of a Crash count report is also $12.00. An Inspection count report is $31.00. A check/money order must be mailed with the order form.
      Mail your completed order form and check/money order to:

      Department of Transportation
      Federal Motor Carrier Safety Administration
      Office of Registration and Safety Information
      FMCSA Data Dissemination Program
      1200 New Jersey Ave., SE, W65-206
      Washington, DC 20590



      Allow four to six weeks for delivery of the report.
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Federal Motor Carrier Safety Administration
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