FMCSA Logo MCMIS Catalog

« Table Of Contents
A Brief Orientation
Description and Available Reports
How To Order
Order Forms
State Abbreviations
(Opens in New Window)
HOW TO ORDER FILE EXTRACTS
  1. Print the MCMIS View File Extract Order FormFile Extract Order Form [Opens in New Window]
  2. Follow the instructions below to fill out the form.
  3. Mail your check/money order and order form to:

    COmputing TechnologieS, Inc.
    FMCSA Data Dissemination Program
    P.O. Box 3248
    Merrifield, VA 22116-3248
Order Form Instructions

  1. Select File Extract & Format
    Place an "X" in the box corresponding to the File Extract(s) you wish to order.
    This order form may be used to order the following reports on CD-ROM:
  • Census File
  • Crash File
  • Inspection File
When ordering a Crash File Extract, please specify the year or years you wish included in the space provided (up to three years may be chosen). Currently, FMCSA State-reported crashes are available from years 1993 to present. If you do not indicate which year(s) should be included, the CD-ROM will contain the most recent calendar year available.
When ordering an Inspection File Extract, please specify the year you want extracted. (Inspection File Extracts are only available one year per extract.) If you do not indicate which year you want, the CD-Rom will contain the most recent calendar year available.
When ordering a Census File Extract, you do not need to specify year information.
  1. Provide Your Mailing Address
    In the space provided, tell us where to send the output. Be sure to include the name and telephone number (including area code) of a person we can contact should we have questions about your order.
  1. Calculate Cost
    1. Enter the costs for each file extract ordered.
    2. Add the costs of the extracts to determine the total cost of your order.
    3. Enter the total cost in the box labeled "Amount of Check."
    A check/money order for the total cost of the order must accompany your order form. Make the check payable to:
    COmputing TechnologieS, Inc.
    Do not send cash!
  1. Send Order Form & Check
    Mail your completed order form and check/money order to:

    COmputing TechnologieS, Inc.
     FMCSA Data Dissemination Program
    P.O. Box 3248
    Merrifield, VA 22116-3248

    Allow four to six weeks for delivery of the extract.
HOW TO ORDER A COMPANY SAFETY PROFILE | Top

Ordering a CSP online [Opens in a new window]

If you would like to order a hardcopy CSP, follow the directions below.
  1. Print the MCMIS View CSP Order FormCSP Order Form [Opens in a new window]
  2. Follow the instructions below to fill out the form.
  3. Mail your check/money order and order form to:

    COmputing TechnologieS, Inc.
    FMCSA Data Dissemination Program
    P.O. Box 3248
    Merrifield, VA 22116-3248
Order Form Instructions
  1. Specify Carrier Information
    In the space provided, enter the full name and complete address of the carrier to be profiled. The carrier’s USDOT number and/or MC/ICC number are requested, and will help us to process your order accurately.

    If you wish to order more than one CSP, provide complete information for all additional carriers on separate sheets of paper.
  1. Provide Your Mailing Address
    In the space provided, tell us where to send the CSP. Be sure to include the name and telephone number (including area code) of a person we can contact should we have questions about your order.
  1. Calculate Cost
    CSPs cost $27.50 each. See Price List. [Opens in a New Window]) You may, however, discount the total cost of your order by:
    1. 15% when ordering 2-6 CSPs
    2. 20% when ordering 7-12 CSPs
    3. 25% when ordering 13 or more CSPs
    To be eligible for the discount, all CSPs ordered must be shipped at the same time and to a single location.

    Determine the total cost of your order by following these steps:
    1. Multiply the number of CSPs ordered times $27.50.
    2. Enter the result in the "Initial Cost" box.
    3. If you are ordering:
      1. 1 CSP, enter "0" in the "Discount" box.
      2. 2-6 CSPs, multiply "Initial Cost" by 0.15; enter the result in the "Discount" box.
      3. 7-12 CSPs, multiply "Initial Cost" by 0.20; enter the result in the "Discount" box.
      4. 13 or more CSPs, multiply "Initial Cost" by 0.25; enter the result in the "Discount" box.

    Subtract "Discount" from "Initial Cost"; enter the result in the "Amount of Check" box. A check/money order for the final cost must accompany your order form. Make the Check payable to: COmputing TechnologieS, Inc.
  1. Choose Media Select the medium on which you wish to receive the CSP by placing an "X" in the appropriate box. CSPs are available on the following media:

    • Printed report.
    • E-mail (report must be 650kb or less).
    If you choose e-mail, use the space provided to tell us your e-mail address.
  1. Send Order Form & Check
    Mail your completed order form and check/money order to:

    COmputing TechnologieS, Inc.
    FMCSA Data Dissemination Program
    P.O. Box 3248
    Merrifield, VA 22116-3248

    Allow four to six weeks for delivery of the CSP.
HOW TO ORDER A PERSONALIZED REPORT | Top
  1. Print the MCMIS View Personalized Order Form Personalized Report Order Form [Opens in New Window]
  2. Follow the instructions below to fill out the form.
  3. Mail your check and order form to

    COmputing TechnologieS, Inc    .
    FMCSA Data Dissemination Program
    P.O. Box 3248
    Merrifield, VA 22116-3248
Order Form Instructions
  1. Select Report Type
    1. Indicate the type of Personalized Report you wish to order. To select the report type desired, mark an "X" in the appropriate box. Mark only one box.
      1. If you select the Personalized Crash Report, specify the calendar year(s) to be covered by the report. (Up to three years may be specified.) Currently, State-reported crashes are available for the years: 1989- present. If you do not specify a year or years, the report will cover the three most recent calendar years available.
      2. If you choose the Personalized Census Report, you do not need to specify a year.
      3. If you select the Personalized Inspection Report, specify the calendar year to be covered by the report. (Only one year can be specified.) Currently, Inspection data is available dating back to 1989. If you do not specify a year, the report will cover the most recent calendar year available.


    1. Select Additional Data Elements
      The core elements always provided in Personalized Reports are listed below.

      If you wish, you may include up to four additional data elements in your report. Select additional elements for Personalized Census Reports from the Census File Elements, for Personalized Crash Reports from the Crash File Elements, and for Personalized Inspection Reports from the Inspection File Elements.
      Note: All links in the above paragraph open in a new window.

      Write the names of any additional elements you select in the spaces provided in Section A of the order form.  
Data elements always provided in:
  Personalized Census Personalized Inspections Personalized Crash
  USDOT Number USDOT Number USDOT Number
  MC/ICC Docket Number MC/ICC Docket Number Carrier Name
  Carrier Name (Legal, DBA) Carrier Name Street (Physical)
  Street (Mailing) Street (Mailing) City (Physical)
  City (Mailing) City (Mailing) State (Physical)
  State (Mailing) State (Mailing) Zip Code (Physical)
  Zip Code (Mailing) Zip Code (Mailing) Crash Date
    Violation Part Number Crash Time
    Violation Section Number Crash Street  
      Crash City  
      Crash State  
      Total Killed  
      Total Injured
      Tow-away Crash (1989- present)

  1. Describe: Elements Wanted In Report
    In the space provided describe which carriers, crashes, or inspections should be included in your report.

    For example, do you want all carriers in the MCMIS Census File or only carriers in the State of Maryland? All crashes reported in 1994 or only crashes that occurred in Texas during 1994? Do you want all inspections performed in VA in 2002, or all inspections where there was a vehicle placed Out of Servie in 2006.

    You must base your description on data elements available in the proper file documentation. (Please note that the State-Reported Crash File contains data from 1989 to the present.) For example, you cannot ask for a Personalized Census Report covering all vehicles that are the color "yellow" because color data are not available in the Census File. You can, however, ask for a report covering all carriers operating one hundred or more vehicles, since fleet size is one of the data elements in the Census File.

    In describing the carriers you wish to include, you may use up to four Census File Elements.
    In describing the crashes you wish to include, you may use up to four Crash File Elements.
    In describing the Inspections you wish to include, you may use up to four Inspection File Elements.
    In the following examples, the highlighted words are data elements or their values.
    Note: All links in the above paragraph open in a new window]

    For example: "Include all carriers located in the State of Maryland," or "Include all private carriers whose current safety rating is conditional," or "Include all crashes which occurred in Texas during daylight where the driver appeared to have been drinking,"or "Include all Inspections from 2002 that were roadside inspections performed by the Midwestern Service Center.

  1. How The Data Elements Should Be Sorted
    Sorting refers to the order in which carriers/crashes/inspections will be displayed in your report. By placing an "X" in the appropriate box, you may select the standard sort format or specify your own format.

    Standard Sort Format: Elements are grouped by State and listed alphabetically by carrier name within each State.

    Other Format: If you choose to specify your own sort format, describe how the elements should be sorted in the space provided. You may use up to four data elements from the relevant file documentation in your description. The following examples illustrate how the order in which you list these elements affects the appearance of the report. The highlighted words are data elements.
If you write in Section C:
Sort the carriers by carrier classification, state, and carrier name.

Your report will look similar to this:
  NAME STATE
AUTHORIZED-FOR-HIRE DAVIS TRUCKING
ABLE TRUCKING
SMITH TRUCKING
ALEX TRUCKING
BUBBAS'S TRUCKING
NORTH TRUCKING 		ALABAMA
ARKANSAS
ARKANSAS
CALIFORNIA
CALIFORNIA
CALIFORNIA
EXEMPT-FOR-HIRE ABC TRUCKING
THOMAS TRUCKING
GRAVES TRUCKING
YOUNG TRUCKING
B&D TRUCKING
A&E TRUCKING
L&M TRUCKING 		ALABAMA
ALABAMA
ARKANSAS
ARKANSAS
CALIFORNIA
CALIFORNIA
CALIFORNIA
If you write In Section C:
"Sort the carriers by State, carrier classification, and carrier name."

Your report will look similar to this:
CARRIER NAME CARRIER CLASSIFICATION STATE
ACE TRUCKING AUTHORIZED-FOR-HIRE ALABAMA
DAVIS TRUCKING AUTHORIZED-FOR-HIRE ALABAMA
ABC TRUCKING EXEMPT-FOR-HIRE ARKANSAS
THOMAS TRUCKING EXEMPT-FOR-HIRE ARKANSAS
ABLE TRUCKING AUTHORIZED-FOR-HIRE ARKANSAS
SMITH TRUCKING AUTHORIZED-FOR-HIRE ARKANSAS
GRAVES TRUCKING EXEMPT-FOR-HIRE ARKANSAS
YOUNG TRUCKING EXEMPT-FOR-HIRE ARKANSAS
B&D TRUCKING EXEMPT-FOR-HIRE CALIFORNIA
A&E TRUCKING EXEMPT-FOR-HIRE CALIFORNIA
L&M TRUCKING EXEMPT-FOR-HIRE CALIFORNIA
  1. Provide Your Mailing Address
    In the space provided, tell us where to send the report.

    Be sure to include the name and telephone number (including area code) of a person we can contact should we have questions about your order.
  1. Send Order Form & Check
    Mail your completed order form and check to:

    COmputing TechnologieS, Inc.
    FMCSA Data Dissemination Program
    P.O. Box 3248
    Merrifield, VA 22116-3248

    Allow four to six weeks for delivery of the report.
HOW TO ORDER A COUNT REPORT | Top
  1. Print the MCMIS View Count Order Form Count Report Order Form [Opens in New Window]
  2. Follow the instructions below to fill out the form.
  3. Mail your check/money order and order form to:

    COmputing TechnologieS, Inc.
    FMCSA Data Dissemination Program
    P.O. Box 3248
    Merrifield, VA 22116-3248

    Order Form Instructions
    1. Select Report Type

      Indicate the type of Count Report you wish to order:
      • Census Count Report
      • Crash Count Report
      • Inspection Count

      2. To select the report type desired, mark an "X" in the appropriate box. Mark only one box.

      1. If you select the Crash Count Report, specify the calendar year(s) to be covered by the report. (You may choose up to three years in a single Crash Count Report.)Currently, State-reported crashes are available from years 1993 to present. If you do not specify a year, the report will cover only the most recent calendar year available.
      2. If you select the Inspection Count Report, please indicate the year you want the report to cover. (Only one year may be selected for the Inspection Count Report.) If you do not specify a year to be covered, you will receive the most recent available year.
      3. If you chose a Census Count Report, you do not need to specify a year.

    1. DESCRIBE: ITEMS WANTED IN REPORT
      In the space provided, describe which carriers/crashes/inspections/compliance reviews should be included in your report.

      For example, do you want all carriers in the MCMIS Census File or only carriers in the State of Illinois? All crashes reported in 2000 or only crashes that occurred in Maine during 2000?

      You must base your description on data available in the corresponding MCMIS File Documentation. For example, you cannot ask for a Census Count Report covering all vehicles that are the color "yellow" because color data are not available in the Census File. You can, however, ask for a report covering all carriers operating one hundred or more vehicles, since fleet size is one of the data elements in the Census File. The data elements for each of the reports can be found by following the links below.

      In describing the carriers you wish to include, you may use up to four Census File Elements.
      In describing the crashes you wish to include, you may use up to four Crash File Elements.
      In describing the Inspections you wish to include, you may use up to four Inspection File Elements.
      In the following examples, the highlighted words are data elements or their values.
      Note: All links in the above paragraph open in a new window]

      In the following examples, the highlighted words are data elements or their values.

      You write In Section B: "Include all carriers located in the State of Maryland." or "Include all private carriers whose current safety rating is conditional." or "Include all crashes which occurred in Texas during daylight where the driver appeared to have been drinking."

    1. Provide Your Mailing Address
      In the space provided, tell us where to send the report.

      Be sure to include the name and telephone number (including area code) of a person we can contact should we have questions about your order.


    2. Send Order Form & Check
      Mail your completed order form and check to:

      COmputing TechnologieS, Inc.
      FMCSA Data Dissemination Program
      P.O. Box 3248
      Merrifield, VA 22116-3248

      A check/money order must be mailed with the order form.

      Allow four to six weeks for delivery of the report.
Get Adobe Acrobat ReaderThe documents above (marked with a Adobe Acrobat logo ) are in Portable Document Format (PDF). To read PDF documents you need to have Adobe Acrobat Reader installed on your computer. You can download it by clicking on the graphic above or going to
http://www.adobe.com/prodindex/acrobat/readstep.html

FMCSA Logo U.S. DOT Home | FMCSA Home | Accessibility | Feedback | Privacy Policy
United States Department of Transportation
(All links here open in a new window)

November 22, 2009
e